CMMS software package maintains a computer database of information about an organization's maintenance operations. This information is intended to help maintenance workers do their jobs more effectively and to help management make informed decisions. The information may also be useful when dealing with third parties.
CMMS packages may be used by any organization that must perform maintenance on equipment and property. Some CMMS products focus on particular industry sectors (e.g. the maintenance of vehicle fleets or health care facilities). Other products aim to be more general. To identify CMMS vendors, search for CMMS using any Internet search engine.
Different CMMS packages offer a wide range of capabilities and cover a correspondingly wide range of prices. A typical package deals with some or all of the following:
Work orders: Scheduling jobs, assigning personnel, reserving materials, recording costs, and tracking relevant information such as the cause of the problem (if any), downtime involved (if any), and recommendations for future action
Preventive maintenance (PM): Keeping track of PM inspections and jobs, including step-by-step instructions or check-lists, lists of materials required, and other pertinent details. Typically, the CMMS schedules PM jobs automatically based on schedules and/or meter readings. Different software packages use different techniques for reporting when a job should be performed.
Asset management: Recording data about equipment and property including specifications, warranty information, service contracts, spare parts, purchase date, expected lifetime, and anything else that might be of help to management or maintenance workers.
Inventory control: Management of spare parts, tools, and other materials including the reservation of materials for particular jobs, recording where materials are stored, determining when more materials should be purchased, tracking shipment receipts, and taking inventory.
Safety: Management of permits and other documentation required for the processing of safety requirements. These safety requirements can include lockout-tagout, confined space, foreign material exclusion (FME), electrical safety, and others.
CMMS packages can produce status reports and documents giving details or summaries of maintenance activities. The more sophisticated the package, the more analysis facilities are available.
Many CMMS packages can be either web-based, meaning they are hosted by the company selling the product on an outside server, or LAN based, meaning that the company buying the software hosts the product on their own server.
CMMS packages are closely related to Facility Management System packages (also called Facility Management Software). For the purposes of many organizations, the two are interchangeable.
How can your organization thrive in the face of fewer dollars and expanding expectations?
Healthcare and educational facilities share many of the asset maintenance challenges of industrial organizations. The pressure to do more with less is even greater in healthcare and education. While achieving greater efficiency and cost-cutting you must also maintain high rates of client satisfaction and meet increasing regulatory requirements. Quality Excellence Asset Management with comprehensive Accounting gives you the tools you need to control costs and meet performance targets.
Thriving in the age of facility reorganization and resource rationalization
Facility reorganizations have expanded the complexity of service. These reorganizations expand the potential for optimizing inventory, spare parts and other services. Quality Excellence's customizable, multi-organizational functionality gives you the tools to cut costs and improve service levels by sharing and optimizing resources across physical locations and organizational boundaries.
Keeping them satisfied & safe
Keeping clients and visitors satisfied and secure in appealing surroundings can keep you ahead in the market. The volume of traffic and level of competition experienced by many healthcare and educational facilities translates into a heightened need for a well-maintained and attractive environment. To achieve effective maintenance on this scale, a strong CMMS with robust planned maintenance and scheduling is the only answer.
Transparency and accountability
Whether funding originates with the private or public sector, facilities and institutions can be subject to intense scrutiny. Providing up to the minute data for audit and information enquiries is essential to maintaining credibility and support.
Quality Excellence's integrated CMMS and accounting components ensure that information gathering, analysis and financial statements flow unimpeded to meet internal needs as well as mandated reporting schedules
Quality Excellence helps you keep lights on & equipment operating
Equipment reliability is possibly the single most important requirement, particularly in healthcare facilities where effective maintenance of sensitive equipment can make the difference between life and death. As well as managing the day to day tasks, the Quality Excellence solution gives you the analytical tools to calibrate equipment, support repair / replace decisions and to identify reliable equipment and suppliers.
Outsourcing
While outsourcing can offer flexibility and savings, managing contractors to ensure good value and accountability creates a different challenge. To exploit the full potential of the outsourcing strategy, Quality Excellence Contractor Management provides both remote and local access via Web browser, allowing you to offload entry tasks to contractors themselves.
All contractors related activities from recording labor and materials to approving and creating payment vouchers are centralized in one easy to use management tool.
Working as a team
Collaborative departmental relationships allow your organization to develop and implement consistent strategies for system wide improvements. A comprehensive and fully integrated EAM (Enterprise Asset Management) system fosters communication and helps to build these relationships by offering a 360 degree view of the facility. Enhanced teamwork and informed decision making in a cooperative working environment builds the productivity that every facility requires in order to prosper.